Educators without a valid license will not be considered in the FTE for the payment. A license must be current as of December 1 of the school year in which the employee is reported to be valid for purposes of the quality educator payment calculation for the following fiscal year.
The OPI will provide an opportunity for district officials to review the FTE information submitted in TEAMS. Changes to FTE reporting used for the quality educator payment calculation will not be accepted after December 31 except in cases of significant reporting error, as determined by the Superintendent of Public Instruction.

Compensation Expenditure Report requires that all employees who received a paycheck during FY25 be entered into MAEFAIRS and submitted to OPI by December 10th. This  information should match all information in the Infinite Campus system including employee SEID numbers, etc.

The FY25 TFS may be revised to correct a material coding error. Submit a revision to the School Finance Division.

Changes to the FY25 Trustees Financial Summary are limited to:

-Coding revisions between revenue and expenditure line items provided no change occurs in the fund balance of the budgeted funds, and

-Revisions in the balance sheet accounts provided no change occurs in the fund balance of the budgeted funds.

Please review the per-pupil calculation for your district(s). The calculation may be reviewed in MAEFAIRS, under Data Entry, ESSA PPE Calculation (please scroll to page 2 for the final per-pupil amount).

OPI pays grant cash requests submitted by the 25th of the previous month.

School districts that experience an enrollment increase based on the October enrollment count in the current year converted to ANB must be greater than the budget limitation of ANB for the fiscal year three years prior by 110%.

BASE Aide Components include: 

-Guaranteed Tax Base Aid for General Fund

-State Coal Mitigation Block Grant

-County Retirement

Grant cash requests made by this date will be paid on January 10.

By December 31 of the school fiscal year following the year of attendance, the district of residence shall pay at least one-half of any tuition and transportation obligation established under subsection (5)(a)(i) out of the money realized to date from the district tuition or transportation fund levy. The remaining tuition and transportation obligation must be paid by June 15 of the school fiscal year following the year of attendance.

Check with your software vendor to see if a year-end backup is required.

After final payroll, reconcile quarterly payroll reports for the calendar year with W-2 totals

All high schools that received funding from the Carl D. Perkins federal grant program in 2024-2025 are required to complete this fall follow-up collection to maintain their eligibility to receive Perkins funding.

Students identified as CTE Concentrators last year (2024-2025) and graduated in the spring of 2025 should be contacted between November 15 and December 31 and asked their current post-graduatFY2025 School Nutrition Payments status.  After contact, the appropriate post-graduation status code must be entered into the AIM/Infinite Campus data system for each CTE Concentrator.

Students identified as American Indian in the AIM system at the time the data is imported into the MAEFAIRS fall count (October 7, 2024) will generate funding for the Student Achievement Gap (SAG) payment in the ensuing year (FY2025-26).  

Verify that the “Students Imported From AIM In SAG Report” (access in MAEFAIRS) accurately reports the number of American Indian students enrolled in the district. 

The deadline to submit changes is December 31, 2025 (see ARM 10.21.204).