Educators without a valid license will not be considered in the FTE for the payment. A license must be current as of December 1 of the school year in which the employee is reported to be valid for purposes of the quality educator payment calculation for the following fiscal year.
The OPI will provide an opportunity for district officials to review the FTE information submitted in TEAMS. Changes to FTE reporting used for the quality educator payment calculation will not be accepted after December 31 except in cases of significant reporting error, as determined by the Superintendent of Public Instruction.
A school district must apply for the state advanced opportunity aid payment during the application period, which is December 4, 2023, at 8:00 a.m. – January 8, 2024, at 5:00 p.m. for FY2025.
A school district must apply for the state transformational aid payment during the application period, which is December 4 at 8:00 a.m. – January 8, 2024, at 5:00 p.m. for FY2025
submitted TFS printout:
• Cross out the amount to be revised.
• Legibly write or type in the revised amount above or beside the original amount or submit a detailed Excel worksheet.
• Requestor must sign and date EACH page; and, complete and gather all signatures for the School Data Error Correction form.
• Send the request and form for changes to:
Montana Office of Public Instruction
Attn: Amanda Zigan
PO Box 202501 Helena, MT 59620-2501
Fax: (406) 444-3096
Email: OPISchoolFinance@mt.gov
Requests for changes can be mailed or scanned and emailed. All completed requests must be received by the OPI no later than December 10. (ARM 10.10.504).
Step 2: Email a copy of the corrected TFS to the county superintendent with an explanation of the requested changes.
Step 3: After changes have been completed by the OPI, verify that changes have been made accurately and send confirmation to the OPI.
Please review the per-pupil calculation for your district(s). The calculation may be reviewed in MAEFAIRS, under Data Entry, ESSA PPE Calculation (please scroll to page 2 for the final per-pupil amount).
Monthly lunch, breakfast and snack counts are due on the 10th of each month. Counts are submitted in the Montana Agreement and Payments System (MAPS) for National School Lunch Program (NSLP) or Seamless Summer Option (SSO) reimbursement.
OPI pays grant cash requests submitted by the 25th of the previous month.
The Salary and Compensation Expenditure Report requires that all employees who received a paycheck during 2022-2023 fiscal year be entered in the district’s 2022-23 TOE data.
Guaranteed Tax Base Aid for General Fund
State Lands Block Grant
State Coal Mitigation Block Grant
County Retirement
Grant cash requests made by this date will be paid on January 10.
By December 31 of the school fiscal year following the year of attendance, the district of residence shall pay at least one-half of any tuition and transportation obligation established under subsection (5)(a)(i) out of the money realized to date from the district tuition or transportation fund levy. The remaining tuition and transportation obligation must be paid by June 15 of the school fiscal year following the year of attendance.
Check with your software vendor to see if a year-end backup is required.
After final payroll, reconcile quarterly payroll reports for the calendar year with W-2 totals.
All high schools that received funding from the Carl D. Perkins federal grant program in 2023-2024 are required to complete this fall follow up collection to maintain their eligibility to receive Perkins funding.
Students identified as CTE Concentrators last year (2022-2023) and graduated in the spring of 2023 should be contacted between November 15 and December 31 and asked their current post-graduation status. After contact, the appropriate post-graduation status code must be entered into the AIM/Infinite Campus data system for each CTE Concentrator.
Students identified as American Indian in the AIM system at the time the data is imported into the MAEFAIRS fall count (October 4, 2021) will generate funding for the Student Achievement Gap (SAG) payment in the ensuing year (FY205).
Verify that the “Students Imported from AIM In SAG Report” (access in MAEFAIRS) accurately reports the number of American Indian students enrolled in the district.
The deadline to submit changes is December 31, 2023 (see ARM 10.21.204).