Grant cash requests made by this date will be paid on April 10.
Direct State Aid
Quality Educator Component
At Risk Component
Indian Education for All
Student Achievement Gap
Data for Achievement
Special Education
Districts must publish in a newspaper of general
circulation in the county a statement of the location of the
polling places and whether each location is accessible or
inaccessible. This notice may be combined with the notice
above, and with the notice of election if the notice is
published on the 10th day prior to the election.
Districts shall broadcast on radio or television or publish in
a newspaper of general circulation in the county a
diagram showing the voting system to be used by voters
and a sample ballot (newspaper only), a statement of
location of where the voting system to be used is on
public display, and instructions on how to vote. This
notice may be combined with the notices above, and with
the notice of election if the notice is published on the 10th
day prior to the election.
Districts must publish in a newspaper of general
circulation in the county a notice indicating the method
that will be used for counting absentee/mail ballots and the place and time that the absentee/mail ballots will be counted on election day.
Form 941 payroll report for Quarter 1 (January, February, and March) is due.
Application forms to request an indirect cost rate for fiscal
year 2025 are posted on the OPI website. This form is
optional but is required if your district plans to charge
indirect costs to federal and state grant awards using an
indirect cost rate. Application for an indirect cost rate
does not increase the amount of your grant awards.
For compatibility with the E-grants system the closing date
for applying for an Indirect Cost Rate is April 30.
By May 1, trustees apply to County Superintendent for
school isolation status when ANB will be less than 10 for
elementary or less than 25 for high school for the second
consecutive year.
Before the day of election, the county election
administrator shall deliver a certified copy of the lists of
registered electors for each voting location to the district.
The district shall deliver the lists to the election judges
prior to the opening of a voting location.
Voters who wish to vote absentee may request an
absentee ballot in writing or in person until noon the day
before the election.
Late registration is closed at noon the day before the
election. Electors must late register at the office of the
county election administrator by noon and return their
certificate of late registration to the election administrator
(the school district clerk if the school district is running the
election) by 8:00 pm on election day.
Shelley Turner is inviting you to a scheduled Zoom meeting.
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The election administrator must prepare the polling
places, printed ballots, ensure election judges are present,
and conduct a fair and unbiased election (See Election
Procedures).
Notify election judges of the names of write-in candidates
Monthly lunch, breakfast and snack counts are due on the
10th of each month. Counts are submitted in the Montana
Agreement and Payments System (MAPS) for National
School Lunch Program (NSLP) or Summer Food Service
Program (SFSP) reimbursement.
See OPI’s Back to School Page for more information on
SFSP and important updates.
OPI pays grant cash requests submitted by the 25th of the previous month.
Following the election, unresolved provisional ballots are
sealed. These ballots may not be opened until after 3pm
on the sixth day after the election. At that time election
judges convene, and a determination is made as to
whether the ballots are counted. If there are provisional
ballots in a school election, the canvass may not occur
until after all provisional ballots are resolved.
Submit second semester transportation claims online to
the Superintendent of Public Instruction and transmit one copy of each claim to the County Superintendent of
Schools.
• TR-5 Claim for State Reimbursement for Individual
and Isolated Transportation
• TR-6 Claim for Reimbursement for School Bus
Transportation
Grant cash requests made by this date will be paid on June 10.
Guaranteed Tax Base Aid
State Lands Block Grant
State Coal Mitigation Block Grant
State Major Maintenance Aid
Debt Service Assistance
County Retirement
Following receipt of the tally sheets from all polls and
within 15 days after the election, the trustees review the
tally sheets compiled by the election judges to ascertain
their accuracy. Recounts are ordered, if necessary. If the
tally is complete and accurate, trustees issue certificates
of election to successful candidates. The canvassed results
shall be published immediately in a newspaper that will
give notice to the largest number of people in the district.
The trustees of each district shall annually organize as a
governing board of the district after the regular school
election day and after the issuance of the election
certificates to the newly elected trustees, but not later
than 15 days after the election.
Shelley Turner is inviting you to a scheduled Zoom meeting.
Topic: MASBO Minutes with Donnie and Shelley
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Shelley Turner is inviting you to a scheduled Zoom meeting.
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Last day to liquidate obligations for grant projects ended June 30 (see August 10 for list)
The Department of Revenue (county assessor) delivers taxable valuation information to the county superintendent of schools.
Between July 1 and August 10, the district clerk must publish one notice of the date, time and place of the annual budget meeting in the local or county newspaper that the trustees of the district determine to be the newspaper with the widest circulation in the district. Include the following information in your notice:
● date, time, and place that the trustees will meet for the purpose of considering and adopting the final budget of the district
● state that the meeting of the trustees may be continued from day to day until the final adoption of the district's budget
● stating that any taxpayer in the district may appear at the meeting and be heard for or against any part of the budget
Final Expenditure Reports for the following grants are due by August 10:
● ABLE Extension
● ABLE, EL Civics
● State ABLE
● Carl Perkins and Technical Education
● Title IV, 21st Century Community Learning Centers
● Indian Education for All
● In-State Facilities: Significant Needs Schools
● Pre-School Development Grant
(on or before August 20)
(not later than August 25)
Trustees of a joint district shall adopt a budget according to school budgeting laws and send a copy to the county superintendent of each county in which a part of the joint district is located.
Upon final approval of budgets, trustees deliver adopted budget, including amounts to be raised by tax levies, to county superintendent.
Monthly lunch, breakfast and snack counts are due the 10th of each month. Counts are submitted in the Montana Agreement and Payments System (MAPS) for National School Lunch Program (NSLP) or Seamless Summer Option (SSO) reimbursement.
See OPI’s Back to School Page for more information on SSO and important updates.
| Direct State Aid |
TR-1 Bus Route form due to County Supt and OPI
● IDEA, Part B ● Regional CSPD ● IDEA, Preschool ● IDEA, Part D: MTSS ● Title I, Part A, Improving Basic Programs ● Title I, Part A, Schoolwide ● Title I, Part C, Migrant Education ● Title I, Part D, Neglected and Delinquent ● Title I, School Support Title I, Targeted Support & Improvement ● Title II, Part A, Improving Teacher Quality ● Title II, Part A, Improving Teacher QualityState Level ● Title II, Part B, Math Science Partnerships ● Title III, Part A, English Language Acquisition ● Title III, Part A, Emergency Immigrant ● Title IV-A, Student Support & Academic Enrichment ● Title VI, Part B, Rural Low Income ● Title X, Part C, McKinney-Vento Homeless Education ● Montana Striving Readers Comprehensive Literacy Project (MCLP) ● Montana Comprehensive Literacy State Development Project (MCLSDP) ● Project AWARE Mental Health ● School Improvement: Indian Ed ● Elementary and Secondary School Emergency Relief Funds (ESSER)
Educators without a valid license will not be considered in the FTE for the payment. A license must be current as of December 1 of the school year in which the employee is reported to be valid for purposes of the quality educator payment calculation for the following fiscal year.
The OPI will provide an opportunity for district officials to review the FTE information submitted in TEAMS. Changes to FTE reporting used for the quality educator payment calculation will not be accepted after December 31 except in cases of significant reporting error, as determined by the Superintendent of Public Instruction.
By December 31 of the school fiscal year following the year of attendance, the district of residence shall pay at least one-half of any tuition and transportation obligation established under subsection (5)(a)(i) out of the money realized to date from the district tuition or transportation fund levy. The remaining tuition and transportation obligation must be paid by June 15 of the school fiscal year following the year of attendance.
Form 941 payroll report for Quarter 4 (October,
November, December) is due.
2022 Form W-2 Wage & Tax Statement to employees by January 31, 2023
Federal copies of 2022 Form W-2 (with Form W-3 transmittal) are due to the Social Security Administration by January 31, 2023 whether you are filing paper forms or electronically.
2022 Form 1099-NEC Non-Employee Compensation to recipients and to the IRS (with Form 1096 transmittal) by January 31, 2023.
2022 Form 1099-MISC Miscellaneous Income to recipients by January 31, 2023.
Federal copies of 2022 Form 1099-MISC (with Form 1096 transmittal) are due to the IRS by
February 28, 2023.
On or before January 31 of each year, you are required to file the following with the Montana
Department of Revenue:
• Montana Annual Wage Withholding Tax Reconciliation form (MW-3) supporting the withholding reported on the Forms W-2 and 1099.
• Wage and Tax statement (W-2) for each employee Montana wages were paid to, with or without withholding.
• Forms 1099 with Montana state withholding.
Last day to liquidate obligations for grant projects ended June 30 (see August 10 for list)
The Department of Revenue (county assessor) delivers taxable valuation information to the county superintendent of schools.
Between July 1 and August 10, the district clerk must publish one notice of the date, time and place of the annual budget meeting in the local or county newspaper that the trustees of the district determine to be the newspaper with the widest circulation in the district. Include the following information in your notice:
● date, time, and place that the trustees will meet for the purpose of considering and adopting the final budget of the district
● state that the meeting of the trustees may be continued from day to day until the final adoption of the district's budget
● stating that any taxpayer in the district may appear at the meeting and be heard for or against any part of the budget
Final Expenditure Reports for the following grants are due by August 10:
● ABLE Extension
● ABLE, EL Civics
● State ABLE
● Carl Perkins and Technical Education
● Title IV, 21st Century Community Learning Centers
● Indian Education for All
● In-State Facilities: Significant Needs Schools
● Pre-School Development Grant
(on or before August 20)
(not later than August 25)
Trustees of a joint district shall adopt a budget according to school budgeting laws and send a copy to the county superintendent of each county in which a part of the joint district is located.
Upon final approval of budgets, trustees deliver adopted budget, including amounts to be raised by tax levies, to county superintendent.
Monthly lunch, breakfast and snack counts are due the 10th of each month. Counts are submitted in the Montana Agreement and Payments System (MAPS) for National School Lunch Program (NSLP) or Seamless Summer Option (SSO) reimbursement.
See OPI’s Back to School Page for more information on SSO and important updates.
| Direct State Aid |
TR-1 Bus Route form due to County Supt and OPI
● IDEA, Part B ● Regional CSPD ● IDEA, Preschool ● IDEA, Part D: MTSS ● Title I, Part A, Improving Basic Programs ● Title I, Part A, Schoolwide ● Title I, Part C, Migrant Education ● Title I, Part D, Neglected and Delinquent ● Title I, School Support Title I, Targeted Support & Improvement ● Title II, Part A, Improving Teacher Quality ● Title II, Part A, Improving Teacher QualityState Level ● Title II, Part B, Math Science Partnerships ● Title III, Part A, English Language Acquisition ● Title III, Part A, Emergency Immigrant ● Title IV-A, Student Support & Academic Enrichment ● Title VI, Part B, Rural Low Income ● Title X, Part C, McKinney-Vento Homeless Education ● Montana Striving Readers Comprehensive Literacy Project (MCLP) ● Montana Comprehensive Literacy State Development Project (MCLSDP) ● Project AWARE Mental Health ● School Improvement: Indian Ed ● Elementary and Secondary School Emergency Relief Funds (ESSER)
Educators without a valid license will not be considered in the FTE for the payment. A license must be current as of December 1 of the school year in which the employee is reported to be valid for purposes of the quality educator payment calculation for the following fiscal year.
The OPI will provide an opportunity for district officials to review the FTE information submitted in TEAMS. Changes to FTE reporting used for the quality educator payment calculation will not be accepted after December 31 except in cases of significant reporting error, as determined by the Superintendent of Public Instruction.
By December 31 of the school fiscal year following the year of attendance, the district of residence shall pay at least one-half of any tuition and transportation obligation established under subsection (5)(a)(i) out of the money realized to date from the district tuition or transportation fund levy. The remaining tuition and transportation obligation must be paid by June 15 of the school fiscal year following the year of attendance.
Form 941 payroll report for Quarter 4 (October,
November, December) is due.
2022 Form W-2 Wage & Tax Statement to employees by January 31, 2023
Federal copies of 2022 Form W-2 (with Form W-3 transmittal) are due to the Social Security Administration by January 31, 2023 whether you are filing paper forms or electronically.
2022 Form 1099-NEC Non-Employee Compensation to recipients and to the IRS (with Form 1096 transmittal) by January 31, 2023.
2022 Form 1099-MISC Miscellaneous Income to recipients by January 31, 2023.
Federal copies of 2022 Form 1099-MISC (with Form 1096 transmittal) are due to the IRS by
February 28, 2023.
On or before January 31 of each year, you are required to file the following with the Montana
Department of Revenue:
• Montana Annual Wage Withholding Tax Reconciliation form (MW-3) supporting the withholding reported on the Forms W-2 and 1099.
• Wage and Tax statement (W-2) for each employee Montana wages were paid to, with or without withholding.
• Forms 1099 with Montana state withholding.